PandaDoc is the best proposal software for most businesses in 2026, and Better Proposals is the best budget pick for small teams. PandaDoc handles proposals, quotes, contracts, and e-signatures in one document, and its free plan lets you test it before you pay.
Other tools fit narrower needs. Proposify suits sales teams that want approvals and content control, Qwilr turns proposals into interactive web pages, and Nusii keeps things simple for freelancers. Teams answering RFPs and security questionnaires need a different kind of tool, such as Loopio.
Watch the limits before you compare prices. Several tools cap how many documents you can send each month and charge per send above that, so a cheap plan can cost more than expected in a busy quarter.
Our top pick
PandaDoc
Proposals, quotes, and signatures in one document, with a free plan to start.
Quick picks
Best overall
Best for proposal workflows
Best for interactive proposals
Best on a budget
Best for RFP responses
How we ranked these tools
We scored each tool on five criteria: fit for sending proposals and quotes, features such as templates, pricing tables, e-signatures, and CRM connections, pricing and value, ease of use, and support. We based the scores on vendor documentation, published pricing, and public user reviews. We did not accept payment for placement. Prices reflect published rates as of October 2026, so confirm the current price with the vendor.
The 6 best proposal software tools
1. PandaDoc
Best for teams that want proposals, quotes, and contracts in one tool
Our rating4.7 / 5
Starting price$19 / seat / month
Free planYes
PandaDoc builds proposals, quotes, and contracts from templates and collects legally binding e-signatures in the same document. It connects to CRMs such as HubSpot and Salesforce and shows when a buyer opens and reads each document. The free plan includes five documents a month, Starter costs $19 per seat per month, and Business costs $49. Starter comes with a 14-day free trial. Many of the automation features sales teams want sit on Business, so growing teams often end up on the higher rate.
Pros
- Free plan for light use
- Proposals, quotes, contracts, and e-signatures together
- Document view tracking
Cons
- Key automation sits on the Business plan
- Per-seat pricing adds up for large teams
Key features
- Template library
- Pricing tables and quotes
- Legally binding e-signatures
- CRM integrations
2. Proposify
Best for sales teams that need approvals and content control
Our rating4.6 / 5
Starting price$39 / user / month
Free planFree trial (14 days)
Proposify focuses on proposal design and the sales process around it, with content libraries, approval workflows, and analytics on how buyers move through each proposal. Build costs $49 per user per month, or $39 billed annually. Grow costs $65 per user per month billed annually, and Scale costs $107 with a $12,800 yearly platform fee that includes 10 users. Plans cap monthly sends and charge per send above the limit. A 14-day trial needs no card, but the send caps make it a weaker fit for very high volume.
Pros
- Strong design control over templates
- Approval workflows for sales managers
- Unlimited drafting, with only sends counted
Cons
- Monthly send caps with overage fees
- No refunds once payment is processed
Key features
- Content library
- Approval workflows
- Proposal analytics
- E-signatures
3. Qwilr
Best for interactive, web-based proposals
Our rating4.5 / 5
Starting price$35 / user / month
Free planFree trial (14 days)
Qwilr turns proposals into interactive web pages instead of PDFs, with embedded video, pricing tables that let buyers choose options, and built-in acceptance and payment. Starter costs $35 per user per month billed annually, or $49 billed monthly. Growth costs $55 per user per month with a five-seat minimum, and Scale costs $75 with a 10-seat minimum, both billed annually. A 14-day Starter trial needs no card. Documents beyond your allowance cost $2.50 each, so high-volume teams should price a document bundle.
Pros
- Proposals that look like modern web pages
- Interactive pricing buyers can adjust
- Built-in acceptance and payment
Cons
- Seat minimums on Growth and Scale
- Per-document charges above the allowance
Key features
- Interactive pricing tables
- Embedded video and media
- Proposal analytics
- QwilrPay payments
4. Better Proposals
Best for small teams on a budget
Our rating4.4 / 5
Starting price$13 / user / month
Free planFree trial (14 days)
Better Proposals offers polished templates, e-signatures, and payment collection at a lower price than most rivals. The pricing page lists Starter at $13 per user per month for a single seat and 10 sends a month, Premium at $21 per user with 50 sends, and Enterprise at $42 with unlimited sends. Annual payment saves up to 35%. A 14-day trial needs no credit card. The Starter send cap is tight for a busy salesperson, so most small teams will want Premium.
Pros
- Low published per-user pricing
- E-signatures and payments included
- Large template library
Cons
- Starter limited to one seat and 10 sends
- Follow-up nudges cost extra
Key features
- Proposal templates
- E-signatures
- Online payments
- Open and read tracking
5. Nusii
Best for freelancers and small agencies
Our rating4.3 / 5
Starting price$29 / month
Free planFree trial (14 days)
Nusii is a lightweight proposal tool for freelancers, agencies, and consultants who want a clean proposal and an online signature without a long setup. Freelancer costs $29 a month for one user and five active proposals, Agency costs $49 for three users and 20 active proposals, and Business costs $129 for five users. Annual billing gives two months free, and every plan has a 14-day trial and a 60-day money-back guarantee. It has fewer quoting and approval features than PandaDoc or Proposify.
Pros
- Simple setup for solo users
- Flat monthly pricing with users included
- 60-day money-back guarantee
Cons
- Caps on active proposals
- Fewer quoting and approval tools
Key features
- Proposal templates
- Online signatures
- Proposal tracking
- Branded proposals
6. Loopio
Best for teams that answer RFPs and questionnaires
Our rating4.1 / 5
Starting priceCustom pricing
Free planNo
Loopio is response management software for teams that answer RFPs, security questionnaires, and due diligence questionnaires rather than sending short sales proposals. It stores approved answers in a content library and uses generative AI to draft first responses for review. Pricing is quote only across three plans, Foundations, Enhanced, and Enterprise, and Foundations includes 10 seats. It is the wrong tool for a small business sending a few quotes a month, but a strong fit for proposal teams buried in questionnaires.
Pros
- Central library of approved answers
- AI drafts first responses
- Built for multi-person review
Cons
- No public pricing
- Not designed for short sales proposals
Key features
- Answer library
- Generative AI drafting
- Multi-step reviews
- Project tracking
Compare the top proposal software
| Tool | Best for | Starting price | Free plan | Rating |
|---|---|---|---|---|
| PandaDoc | Teams that want proposals, quotes, and contracts in one tool | $19 / seat / month | Yes | 4.7 |
| Proposify | Sales teams that need approvals and content control | $39 / user / month | Free trial (14 days) | 4.6 |
| Qwilr | Interactive, web-based proposals | $35 / user / month | Free trial (14 days) | 4.5 |
| Better Proposals | Small teams on a budget | $13 / user / month | Free trial (14 days) | 4.4 |
| Nusii | Freelancers and small agencies | $29 / month | Free trial (14 days) | 4.3 |
| Loopio | Teams that answer RFPs and questionnaires | Custom pricing | No | 4.1 |
How to choose proposal software
Count your sends, not just your seats
Proposify, Better Proposals, and Qwilr limit monthly sends or documents and charge for extras. Pull last quarter’s proposal count, add your growth target, and price each plan at that volume. A plan that looks cheap per seat can cost more once overage fees start.
Connect it to your CRM
Proposals built from CRM data have fewer pricing errors and save reps from retyping. Check that the tool syncs contacts, products, and deal stages with the CRM you use, and confirm which plan includes that connection.
Separate proposals from RFP responses
A two-page quote and a 200-question security questionnaire are different jobs. Proposal tools focus on design, pricing, and signatures. RFP tools such as Loopio focus on reusing approved answers across many reviewers. Buy for the work you do most.
Frequently asked questions
What is proposal software?
Proposal software helps you build, send, and track sales proposals and quotes. It provides templates, pricing tables, and e-signatures, and it shows when a buyer opens the document. Most tools also connect to your CRM so proposals pull in contact and pricing details automatically.
Is there free proposal software?
Yes. PandaDoc offers a free plan with five documents a month, which suits light use. Proposify, Qwilr, Better Proposals, and Nusii offer 14-day free trials instead of free plans. Free tiers rarely include CRM integrations or advanced approvals, so treat them as a test drive.
How much does proposal software cost?
Paid plans in this list start at $13 per user per month for Better Proposals and $19 per seat for PandaDoc. Qwilr and Proposify start at $35 and $39 per user per month on annual billing. Nusii charges $29 a month for one user, and Loopio quotes prices on request.
Can you collect e-signatures in proposal software?
Yes. Every sales proposal tool on this list, from PandaDoc to Nusii, lets clients sign or accept online, so you do not need a separate e-signature tool for most deals. Some, such as Qwilr and Better Proposals, also collect payment when the client accepts.
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